Ebriefs/Electronic Briefs: How Do I Hyperlink Court Briefs?
Hyperlinking court documents for filing can be a tough task. We know, as we have been doing it since the mid-1990s. These hyperlinked documents are usually called e-briefs or electronic briefs. Some firms call them ibriefs and other similar names. In general, all of these terms describe the same thing: a group of hyperlinked pdf documents that facilitates the easy reading of a brief submitted to a court.
Here are 10 basic tips to getting started on building your own e-brief:
- Get all Documents in Electronic Format: You will want to scan all documents that your brief will link to and convert them to pdf format.
- Creating Searchable Documents: If you want to be able to search your hyperlinked, you need to make sure they were OCR'd when scanned or use Acrobat Pro's built in OCR functions.
- Build Your Hyperlinking Team: Since turnaround times are usually short, often a day or two, you will usually need to split up the hyperlinking among many people.
- Break Up the Brief into Small Chucks but Centralize the Content: If you want to build links that work regardless of location, it is essential to build the e-brief using documents stored in one locations, such as a file server.
- Make Sure Each Person Linking Has a License to Acrobat Pro: Obviously, there is no way to share licenses and they run hundreds of dollars a piece.
- Use Adobe Acrobat's Hyperlinking Tool: Build each of your hyperlinks and back up your electronic brief frequently
- Re-Assemble Your Distributed E-Brief Parts
- Check Every Link for Accuracy: Quality control in the e-briefing process is essential as even one bad link can destroy trust and the reading experience for the judge or clerk. Make sure relative links are converted to absolute links.
- Build an Intuitive Interface: There are many tools available on the web that allow an interface to be built. A simple user interface can even be built in Acrobat.
- Distribute the E-Brief on DVD or USB Flash Drive: Be careful to make sure you do not break your links by moving relative
We hope this guide helps you get started on building an e-brief. Please contact our firm if we can be of assistance to you in creating an electronic brief. We create them for documents of all sizes, do so on a reasonable budget and we always deliver on time.