The Litigation Consulting Report

Aspiring lawyers and legal professionals may be surprised to learn that finding a competent trial technician during May or October can be challenging. The reason for this is simple: most are already busy working on long trials scheduled by judges who want to avoid holiday and vacation periods. Those not familiar with the role of a trial technician are responsible for ensuring that all courtroom technology runs smoothly during a trial. This includes setting up and maintaining audio and visual equipment, preparing exhibits, and managing the presentation of evidence. Given the critical nature of their work, it's no surprise that trial technicians are in high demand. But why are they swamped in May and October? The answer lies in judges' scheduling preferences.

As a trial lawyer or someone working close to one, you may already be familiar with trial technicians and hotseaters. These professionals provide essential technical support during trials, ensuring everything runs smoothly. They usually sit adjacent to counsel's table and run your trial presentation, including the displays of exhibits and demonstrative evidence. However, you may not know that trial technicians and hotseaters possess a host of hidden skills that go beyond their technical capabilities. Here are some of the hidden skills of trial technicians and hot seaters that you never knew about: 1. They Dress Appropriately If you are in court, you should dress like you are in court. To me, a lifelong Virginia/DC resident, this means white, blue, or cream shirts, a dark suit, and a conservative tie. Black shirts, light-colored suits, and loosely knotted or holiday-themed ties are a no-go at Persuadius. But each trial team has its own style. It is essential to blend in with your trial team. Good trial techs and hotseaters know this intuitively. They want to avoid making a fashion statement in a courtroom or standing out. They want to blend into the background. 2. Some Trial Technicians Are Designers, But It's Rare A rare breed of trial technicians or hot-seaters can also create (sophisticated) demonstrative evidence, usually in PowerPoint. These multifaceted individuals typically start as designers and become trial technicians/hot seaters. This is a beneficial talent. They typically cost more per hour because of these individuals' rarity. Still, they allow the trial team to create exhibits mid-trial instead of simply showing documents and doing live callouts.

When it comes to trial, preparation is key. One of the most important parts of that preparation is having a reliable and skilled trial technician on your team. They are in very high demand at Persuadius. Trial technicians are an invaluable asset in the courtroom, helping to ensure that everything runs smoothly and that you have everything you need to present your case effectively. Here are 10 ways trial technicians take the worry out of trial: 1. Technical Expertise: Trial technicians are highly skilled in using the latest technology to present evidence (increasingly OnCue vs. Trial Director) and exhibits in the courtroom. They can manage complex audio and video presentations, create interactive exhibits, and handle all aspects of courtroom technology. 2. Familiarity with Courtroom Procedures: Trial technicians are familiar with courtroom procedures and know how to navigate the unique challenges of each courtroom. They can help you prepare for the specific courtroom where your trial will take place, ensuring that you are fully prepared for any unexpected issues.

Almost every day, our trial-lawyer litigation graphics consultants and our jury consultants are working to help a trial team to develop, refine, and practice their opening statements. We do this nationwide, often hundreds of times a year. Every trial team is different. One team, I recently had the pleasure of working with asked me for a model of what the best trial presenters do a week or two before trial. They didn't come out and ask that specific question, but they asked a lot of specific questions like: To practice, do we just print our opening from Word and read it? How do we integrate the slides when practicing? Do we print out the PowerPoint slides, and what about the animations where the text overlaps when we print? Should I read the opening or memorize it? Should we just work from bulleted phrases? Do I use the slides as cues for what to say next? Should I run the presentation as first-chair? These are great questions! Fortunately, there are specific best-practices that answer each of these questions. For our litigation consultants and for our clients who go to trial often (1x/year+), many of these are second nature. For most, however, there will be a tip or two of very high-value below. Here are 10 best practices and tips for the period of time immediately before trial: 1. It should look like this when you are done. Put your politics aside for a second. The impeachment trial presentations were not the very best I've ever seen, but they were certainly good enough. If you use the trial presentation style from the impeachment trials, you are well on your way towards excellence. But, in particular, I want you to watch a minute or so of two videos and consider three elements: 1. How trial presentation notebooks are used; 2. Absolutely no use of a clicker; 3. The presentations complement what is being said and don't feel like a jarring interruption. Here is an example from each side of the impeachment trial. Watch about 60 seconds of each to see the presentation style. 2. The trial presentation notebook. I think a well-prepared trial presenter works toward (at a minimum) presenting in a way that looks like those trial lawyers above. They use PowerPoint and follow many best practices for doing so. See my four-part series on trial presentation lessons from the impeachment trial. In particular, however, note that each trial lawyer presents from a trial presentation notebook. Their arguments are written out, PowerPoint slides are integrated into the language in Word, and this is printed out and placed in a three-ring binder so that the presenter never gets lost. They read their statements for the most part, but they also connect with their audiences. The printed version of your trial presentation notebook should look a bit like this as you head to trial: As you can see, your demonstrative evidence and real evidence is integrated into your written opening. Also, pauses and reminders to the presenter are included in the text. It's great when a trial lawyer memorizes their opening, but I find this only really works AFTER the entire opening has been written word-for-word in full-text form. I would MUCH rather watch a presenter who is organized and polished who reads than one wings it and stumbles about. I find that after one practices their opening from the written version enough, one cannot help but memorize it. 3. First chair really should not run the presentation. I know you like to be in control. I know you might want to go back and say something. However, if you have practiced enough, none of that will happen, and control doesn’t matter anymore. Hand over the clicker/laptop, and you get to look polished and prepared. Please see Trial Lawyers, Relinquish the Clicker. When you have your trial presentation notebook printed and ready to go, your trial technician (or a colleague) can simply follow along and control the presentation.

Every year hundreds of thousands of people visit A2L's website and read litigation-focused articles on our blog. We have published more than 600 articles there since 2011, and the ABA and others have named it one of the top litigation blogs. Periodically we list articles that have been deemed our very best by you, our readers, based on readership. As long-time readers of The Litigation Consulting Report blog know, our articles typically focus on topics like: Using storytelling as a persuasion tool; Combining psychology and litigation graphics to influence decision-making; Maximizing results during voir dire and mock trials; and Utilizing trial technicians so that litigators can focus on connecting with the jurors and judges. Looking at A2L's top 10 articles from 2019, these topics are indeed covered, but it’s interesting to watch the trends in the most-read articles. Storytelling continues to be a very popular topic, but as you can see from the list below, so also are subjects like litigation graphics and jury consulting. Below are the top 10 articles A2L Consulting published during 2019. I encourage you to share this list with friends and on social media. Links to post to Twitter and LinkedIn in just two clicks are included: 1. One Demonstrative Exhibit, One Concept 2. Ten Ways to Maximize Persuasive Courtroom Storytelling (Part One)

For those of us in the persuasion business, the biggest stage in the world is currently on Capitol Hill. Last week, millions watched the start of this country’s fourth impeachment effort with interest and concern. Putting aside politics and the question of who is right and who is wrong, I'm professionally interested in how well the various involved parties are performing rhetorically, visually, and technically -- especially as it affects persuasion. In day one, I watched a classic mistake occur that offers lessons for trial lawyers and the teams who support them. Here, Rep. Eric Swalwell of California, a former prosecutor, questioned a witness and attempted to use video support his questioning. However, when he asked for the video to be played, probably in PowerPoint, there was no audio. He quickly adjusted and read the transcript, but it clearly flustered him. The relevant video is less than a minute long and should cue up to 5:09:45 if you hit play. The error is inexcusable in the modern era -- whether on Capitol Hill or in the courtroom. Like all errors of this sort, it was preventable through practice and preparation. Technical problems happen. Great trial teams and litigation support firms are best judged in these moments. The best teams always practiced enough to anticipate such issues and the response to them. The best teams practice together until first chair and his or her trial technician/hot-seater have formed a bond that allows both to quickly overcome a technical problem. We have written extensively about how to prepare with your hot-seater for the best results, how to practice and prepare properly for trial, and how to avoid a technical snafu in the first place: Why Rapport Between a Trial Lawyer and a Trial Technician is So Important 10 Timely Tips For Trial Preparation The #1 Reason Top Trial Teams Keep Winning What Does Using a Trial Technician or Hot-Seater Cost? Free E-Book Download: How to Find and Engage the Best Trial Technician Why Trial Tech ≠ Litigation Graphics Will using a trial technician make me look too slick and high-tech? Practice, Say Jury Consultants, is Why Movie Lawyers Perform So Well A video of George Zimmerman's lawyers taking a do-it-yourself approach 12 ways to avoid a Superbowl-style tech failure See a video of a trial technician in action 12 Tips to Hire the Right Trial Technician for Your Trial 5 Trial Director Tips for great presentations 6 ways to use video depositions Sample One-Year Trial Prep Calendar for High Stakes Cases In the modern courtroom, trial technicians/hot-seaters are outfitted with redundant technology and have practiced sufficiently with first-chair so that such issues have been anticipated and planned for. A Capitol Hill hearing is a lot like a courtroom -- you only get one try to get it right. Prepare sufficiently or you can damage your credibility and persuasive ability with a simple and avoidable technical problem.